SEAN-PVE Privacy Policy

Introduction

Currently operating in its preparatory working phase, the Southeast Asia Network on Preventing and Countering Violent Extremism, or SEAN-PVE, is a regional network of PVE practitioners of Southeast Asia. As a resource for on-the-ground practitioners, SEAN-PVE collects, stores and processes personal data in order to accomplish its goals. This privacy policy provides a framework for the supervision and management of personal data submitted to SEAN-PVE, to ensure that your personal data is used in a fair manner in accordance with the specific purposes identified in this privacy policy.

SEAN-PVE strictly prohibits the sharing of sensitive material, intelligence, or classified information relating to any ongoing law enforcement operation. SEAN-PVE urges its users to be mindful of their professional duties and obligations concerning confidentiality when using the website.

Collection and usage of personal data

By the submission of your personal data through the membership form, you consent to SEAN-PVE to collect, store and process personal data you provided, specifically for the purposes identified.

What data will SEAN-PVE collect?

• Full name: Your full name assists the SEAN-PVE administrators in searching the Network, addressing invitations correctly, and is required to draft participant lists for SEAN-PVE events;
• E-mail address: Your email address is required for you to receive the relevant updates and invitations to SEAN-PVE events;
• Country: Your nationality helps the SEAN-PVE administrators to monitor and steer the geographical balance within the Network and SEAN-PVE events;
• Organisation: Your organisation assists the SEAN-PVE administrators in searching the Network, selecting relevant organisations for SEAN-PVE events, and is required to draft participant lists for those events;
• Function title: Your function title assists the SEAN-PVE administrators in selecting relevant expertise for SEAN-PVE events, and is required to draft participant lists for those events;
• Gender: Your gender allows the SEAN-PVE administrators to monitor and encourage the gender balance within the Network and its events;
• Phone number: Your phone number assists the SEAN-PVE administrators in contacting you directly;
• Working group: Registering your preferred thematic working groups assists the SEAN-PVE administrators in searching the Network and selecting relevant participants for SEAN-PVE events;
• Expertise: Providing the details on the specific fields of your expertise assists the SEAN-PVE administrators in searching the Network and selecting relevant participants for SEAN-PVE events.

How will SEAN-PVE use your personal data?

This information is used to produce a database of basic contact information of all registered SEAN-PVE members. This database is made available on the website, only to registered and approved members, in order to facilitate the communicative and networking features of the website. This information may also be used to contact you about upcoming SEAN-PVE events or to generate anonymized reports on the growth of the Network as well as attendance and statistics in relation to SEAN-PVE events.

If you accept an invitation to an in-person SEAN-PVE event, further personal information will be required in order to organize travel and accommodation. This information will not be stored in the central database and will be treated according to separate privacy guidelines.

Safeguards and retention

SEAN-PVE implements physical, administrative and technical safeguards to limit access and processing of your personal data specifically for the purposes identified. Access to your personal data is restricted to limited number of authorized SEAN-PVE administrators. If new features are launched which significantly impact the scope of collection or processing of personal data, this policy will be revised subject to a formal data protection impact assessment. Unless you notify the SEAN-PVE administrators, your personal data will be stored for the duration that the SEAN-PVE Network is active, and will subsequently be securely archived or deleted subject to agreements with the Administrative Office and the Advisory Board of the SEAN-PVE Network.

For further information on how your personal data is processed and how to access, modify or remove your personal data, please contact the SEAN-PVE administrator designated to receive data protection inquiries: dp@seanpve.org